How Our Payroll Process Works | Orinomics Limited

01

01 — Scope and setup

We agree the payrolls in scope, the pay frequencies, the processing deadlines, the approval contacts, the required outputs and the reporting formats. Everything is documented before the first run. There is no charge for scoping.
02

02 — Secure data collection

You supply authorised payroll inputs through the channel agreed at setup, by the cut-off stated in your agreement. Payroll data is not accepted through channels that are not named in the agreement.
03

03 — Processing and checks

We validate the inputs for completeness and consistency, then process the payroll under the agreed rules. Anything missing, inconsistent or outside expected ranges is logged as an exception and reported — never resolved by assumption.
04

04 — Employer approval

You receive the draft totals and the exception report. You review and approve before anything is finalised. The approval is recorded with the date, the approver and the version approved.
05

05 — Outputs and submissions

Payslips, payroll reports and the payment schedule are issued. Authorised RTI submissions are made where they are in scope, and you receive confirmation of each.
06

06 — Record keeping

Processing records are retained for the agreed period and the audit trail — inputs received, checks performed, exceptions raised, approvals given, changes made — is maintained throughout.

Who does what

carrying out the payroll administration set out in the written service agreement;
applying approved payroll data and instructions accurately;
identifying missing, inconsistent or unusual inputs and referring them for your decision;
issuing the agreed outputs within the agreed timetable, subject to receiving complete information by the cut-off;
making authorised submissions where they are in scope;
maintaining the payroll records and audit trail; and
protecting personal data processed on your instructions.

confirming it is entitled to provide us with the payroll data it supplies;
determining employment status, worker status and tax treatment;
setting contractual pay, entitlements and deductions;
supplying complete and accurate information by the agreed deadline;
reviewing and approving each pay run before finalisation;
funding net pay, HMRC liabilities, pension contributions and all other payroll liabilities; and
meeting its legal duties as employer and as data controller.

Scope, exclusions, timetable, outputs, fee basis and notice period agreed in writing before the first pay run.

One person is assigned to your account at setup and stays with it. You are not routed through a general queue each period.

You see what we could not reconcile, before you approve.

Inputs, checks, exceptions, approvals and changes, recorded and available to you.

Monday to Friday, 09:00–17:30 UK time, excluding England and Wales bank holidays.