PAYE and RTI administration

Real Time Information submissions, prepared from approved data and filed on time

Under Real Time Information, an employer reports payroll to HMRC on or before each payment date. This service covers the preparation and submission of those reports from the payroll data you have approved.

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What the service covers

Full Payment Submission (FPS)

prepared from the approved pay run and submitted on or before the pay date for each payroll period.

Employer Payment Summary (EPS)

prepared and submitted where required, including periods with no payments to report, recovery of statutory payments, and Employment Allowance claims where you have confirmed eligibility.

Submission confirmation

you receive confirmation of each submission, and the submission reference is recorded in the audit trail.

HMRC liability reporting

the PAYE, National Insurance and other liability figures for each period, so you can make the payment to HMRC by the due date.

Coding notice handling

applying P6, P9 and student loan notices to the payroll record on receipt.

Correction submissions

where an error is identified, preparing and submitting the correcting FPS or EPS and documenting what changed and why.

Agent authorisation

where you appoint us as your payroll agent, submissions are made under that authorisation. We explain the authorisation process before it is set up, and what it does and does not permit us to do.

What it does not cover

We prepare and submit from data you have approved. Responsibility for the accuracy and completeness of that data remains with you.
We do not pay HMRC. The liability is paid by you from your own account by the statutory due date.
We do not negotiate with HMRC on your behalf, deal with compliance checks or enquiries, or advise on penalties, interest or disputes. Where those arise we provide the payroll records and refer you to your accountant or tax adviser.
We do not advise on PAYE treatment, expenses and benefits treatment, or eligibility for reliefs and allowances. Where eligibility is a condition of a submission — Employment Allowance, for example — you confirm it and we process accordingly.

Why submissions are late, and how we prevent it

RTI submissions are late for one reason more often than any other: inputs arrive after the cut-off and the whole cycle compresses. The processing timetable in your agreement exists to prevent that, and we report a missed cut-off to your named contact the same working day rather than absorbing it silently and hoping.

How we charge for this service

Included in the managed payroll fee for clients on a per-payslip rate or a fixed monthly fee. Where RTI administration is taken on its own — for an employer running payroll in-house but wanting submissions handled — it is quoted as a fixed fee per submission period. Correction submissions arising from data supplied to us are chargeable at the rate stated in your agreement.